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Backups

"Leave your office with peace-of-mind,
knowing that your data is safe!"

Make Backups of your Computer Files

Updated May, 2008

Be Safe, Not Sorry:
Protecting Your Data

Have you ever had everything on your hard drive vanish? Have you ever lost an important document because of a bad disk? Just about everyone has experienced the devastation of losing data; if you haven't, it's only a matter of time until you do.

The following backup info will help you prepare for such disasters by teaching you what it means to back up your data and how to do it properly. When it comes to the data on your computer, an ounce of prevention really is worth a pound of cure.

When looking for a backup system for your business or personal computer, look for:

• security
• ease-of-use
• reliability
• cost

After a considerable amount of research, Pacific Websites has now found a reliable, cost-effective method of providing secure, easy-to-use, daily backups of computer data. With the increasing danger to losing essential business information (theft, the latest virus, computer failure, etc.), the best method (and easiest-to-use) is automatic, "off-site" backups.

Automatic Online Backups. No need to remember to backup - it’s automatic. No need to remember to take tapes, CDs, or DVDs home – it’s already offsite. No worry about hardware or human error. And, you can backup online nightly, so there’s no interruption to your busy workday. It’s convenient and easy-to-use.

Click to read more about "off-site" backups

1. Outlook Express: your email files, including the  mail messages and address book. It's always a good idea to remove any files that you no longer need before backing up, to reduce the backup file size. Example the "Deleted Items" folder.
2. My Documents – usually, everything in here should be backed up on a regular basis. If you are short of backup space, eliminate the unnecessary, non-essential files.
   
3. Your Desktop: C:\Windows\Desktop or C:\Windows\Profiles\<yourname>\desktop, where <yourname> is your Windows log-on. Disadvantage of using the Desktop  as a location to put things is that they are usually forgotten about when it comes to backing up
4. Internet Explorer Favorites: C:\Windows\Favorites - not really necessary, but could be handy.
5. MS Word spell-check dictionary and settings…
6. If you first backup to a temporary backup folder (on your computer), then burn a CD or DVD, go back and remove the temporary backup folder. You'll save space on your computer.
7. The easiest way to do backups on your computer is the have an automatic program send your data to a remote backup location, once a day. Find out more here:
   http://backup-with-pacific-websites.backupmybusiness.com/index.cfm

1. Open Outlook Express.
2. Select the Outlook Express folder where you want the .eml files restored.
3. Minimize Outlook Express so an icon for it appears in the taskbar.
4. Open up the folder containing the backed up .eml files.
5. Select the .eml file or files you want to restore. You can select several, or all, of the .eml files. To do this, select one .eml file. Then, hold down the CTRL key and select other .eml files. The .eml files you select should be highlighted.
6. Position the mouse over the highlighted .eml files.
7. Press and hold down the left mouse button.
8. Move the mouse down so the cursor appears over the taskbar icon for Outlook Express, and leave it there until Outlook Express opens up.
9. Move the mouse cursor into the window pane where e-mail is normally displayed.
10. Release the mouse button. When you do this, the e-mail should be appear in Outlook Express normally.

Why bother with the hassle of doing it yourself? Here's an easy way to have automatic daily backups of your computer, securely sent over the Internet to a remote location - all automatic, all safe and secure. It costs about $34/month. Investigate the easy-to-use online backups: Automatic Daily Backups.

So Easy, You Can Just Set It Once, And Forget About It. It’s simple to schedule your online backups to occur automatically each night, so you don’t have to worry about it. Your data will be safe, secure, and easy to access. No worry about human error - or technical failures. Automatic Daily Backups.

Easy Automatic Computer Backups, computer data files, Backup Outlook Express, disk systems, website folders. Rule: backup now! - information about making effective backups of your computer and files.

Course about Computer Backups

The most important values on your computer are your data. The hardware can be replaced, the system and programs can be easily reinstalled  but your data are unique. In a professional environment contracts, database, emails, reports, accountancy have no price.

In a personal environment can you imagine everything on your computer lost forever? The countless hours you spend filling your hard drive with work, photos of family and friends, emails, financial records, downloaded music and other important documents are irreplaceable and can never be fully recovered if you are not protected.

Data can be lost for a lot of reasons : hardware failure, viruses, spyware, and human errors or they can be stolen or burnt in a fire.

1st rule : backup often and earlier.

Don't wait to back up. Depending of your computer activity, backing up data every month is not enough. In professional usage, you must back up your data every day and even several times a day. For home computing, at least once a week.

Backup can be done transparently when you schedule it.

2nd rule : backup or copy data to external devices.

Never backup data from C:\ to D:\ when C and D are 2 partitions on the same disk !

Using external hard disk in combination with network drive is a good strategy. You can copy data to an USB drive through the Backup-2006 Studio Synchronizer and back up those data to a network drive. But don't forget to place the external device in a secure place when you leave your office.

3rd rule : encrypt your strategic backups

...especially when data are backed up or copied to an external device or removable medium.

4th rule : check the disk partition system.

Often users are ignoring the disk partition in use. FAT32 limits the file size. You can use Windows XP but your disk partition can be a FAT32. Never move a file > 2 (Windows 9x/Me) or 4 (Windows 2000,NT,XP) GB from an NTFS disk partition to a FAT32 one. The archive file will be corrupted.

5th rule : don't build gigantic backup sets.

Creating an unique backup set on the root of your main drive (e.g. C:\) is not recommended. A backup software is not a disk image software.

6th rule : never never remove data from your computer without checking the status of your archive backup files.

Now is the time to backup your computer files automatically!

Prices in US dollars

"It is not a question of IF your hard drive will fail, but it's a question of WHEN it will fail. All you can do is to be ready when it does fail by having a copy of all of the files on your hard drive saved away from your computer."
- Gene Barlow, Hard Drive maintenance expert and author of 'Backing up your Hard Drive'

Click to find our more about secure automatic backups.

These notes are meant to be a guide only, and Pacific Websites, Alan Pattinson, and any associates cannot be responsible for any errors, omissions, or damages as a consequence of using the information contained on this website. Exercise caution when reading anything on the internet. But please get a backup system working NOW, rather than too late. Disasters, accidents, and theft can happen anytime.

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